Staff Rolling Errors
While notable/severe mistakes in the rolling process are vanishingly rare, staff feels it is still in the interests of the community to have an explicitly-detailed procedure for their handling publicly visible.
A mistake in rolls caught before they are posted is easily dealt with. If the error is simply in noting who was rolled (if, say, staff pasted the wrong name) then a note will be appended to the logs and they will be posted, with the character actually rolled noted as rolled and the inaccurately-noted one not.
If the error is more severe (the wrong size of die being used for the roll, say) then the rolls will be rolled back entirely to the point of the error and redone from that point. All valid rolls prior to that point will stand, but rolls after it (even if producing otherwise-valid results) will be redone, because every character rolled produces small changes to the probability of SOTF's system. All logs of all rolls will be provided in such an occurrence, unless the entire set of rolls is redone, in which case only the new set will be provided unless there is significant request for the original, in which case staff will consider the request and grant or deny it as they see fit.
In the event of the most common rolling errors (rolls made prior to the official start of rolls, multiple staff members rolling at the same time at the start, and so on) the incidents will not be logged if they occur right at the start of rolls (when they occur the vast majority of the time) and will be explained and moved past but retained in the logs if they occur later.
Mistakes in rolls caught only after the rolls are posted are more severe, and while they have not actually happened in site memory, we do have some contingency plans in place.
If a character is accidentally left off the rolling list for some reason, they will be subjected to a special set of rolls upon discovery. This will take the form of a number of rolls equal to the number of characters rolled in the last set of rolls prior to discovery, with probability increasing by one point each time the character is not rolled (to represent the bump in probability from other characters being rolled). If the character is hit by these rolls, they are in fact rolled, and go on their own set of timers as usual (three days for cards, which anyone may play to save them, and seven for a death [either theirs or that of a character sacrificed for them via card]). If a character has been left off the list for multiple rolls, they will only face the gauntlet for the most recent set. If they have been restored to the list and faced rolls since the error, they will face no further penalty and will not run the gauntlet.
This is, needless to say, an inelegant situation that does not feel good to anyone. It does, however, seem the best of a set of bad options with regard to fairness. No character can fairly get a free pass, but at the same time there's only so much revision that can be done.
If a character is erroneously declared rolled when they are not, the reaction varies based on time of discovery. If discovered during the window for cards, the change will be publicly announced. The character will be spared from rolls, and, if another character was meant to be rolled instead, they will be added to the rolled list. Any such addition will have its own full timer for cards and deaths.
If the character in question has already died, the mistake may be reversed only if less than two weeks has passed since the error in rolling
. This is not
timed from the death. In such cases, the death will, should the handler desire, be undone, and staff will work with those involved to smooth plotlines and writing as much as possible. No characters will be added to rolls, even if they should otherwise have been—instead, they will face the same gauntlet as faced by characters left off the rolling list, if no rolls have since been conducted, or staff will shrug and move on if rolls have happened.
If the character in question has not died but card time is over, they will be removed from the rolled list and no longer required to die, even if it has been more than two weeks since the error. They will not be replaced by any character who theoretically should have been rolled, but such characters will
face the roll gauntlet unless further rolls have been conducted since.
It is worth repeating that these rules are making the best of a bad situation. They are certainly flawed, but we feel they are less flawed than the other methods considered for resolving such errors. Moreover, errors of the sort to prompt these resolutions have never in the history of SOTF Mini actually been made—this section is, by and large, and officially-sanctioned precaution.